Admin Officer
Human Resources and Consulting
Job Details
Job Description
Vantegral Consulting is an HR outsourcing and advisory company that provides recruitment, talent management, and human resource support to businesses across different sectors. The company works with organisations to improve their workforce, strengthen internal processes, and support effective day-to-day operations.
Role Overview
The Admin Officer will be responsible for supporting the organisation's daily administrative and operational activities. This role involves managing records, coordinating office requirements, following up on payments and requests, working with vendors, and providing general administrative support to management and staff.
The successful candidate should be organised, dependable, detail-oriented, and capable of handling several administrative responsibilities while meeting deadlines.
Key Responsibilities
- Manage routine administrative activities and office operations.
- Process approved bills, vendor payments, subscriptions, and other expenses promptly.
- Maintain proper records of invoices, receipts, payments, expenses, and related documents.
- Monitor pending payments, requests, and administrative assignments.
- Communicate with vendors, service providers, banks, and other external contacts when necessary.
- Monitor office supplies and arrange replenishment when required.
- Assist with the purchase of office equipment, materials, and services.
- Coordinate utilities, internet services, maintenance, and other office-related needs.
- Keep physical and digital documents properly organised and accessible.
- Schedule meetings, appointments, and other administrative activities.
- Prepare basic administrative, payment, and expense reports.
- Monitor assigned tasks and follow up to ensure timely completion.
- Provide administrative assistance to management and other members of the organisation.
- Carry out other administrative and operational duties assigned by management.
Requirements
- A Bachelor's Degree or HND in Business Administration, Management, Accounting, or a related discipline.
- 2 to 4 years of relevant experience in administration, office management, operations, or a similar position.
- Good organisational and task follow-up abilities.
- Basic knowledge of payment, expense, and administrative processes.
- Proficiency in Microsoft Office or Google Workspace.
- Good written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to manage multiple tasks and work with minimal supervision.
- A high level of integrity, responsibility, and confidentiality.
- Good problem-solving and time-management skills.
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